Health Insurance Portability and Accountability Act (HIPAA) Compliance

APA Resources:

Your APA membership gets you access to comprehensive guides to HIPAA, including:

  • step by step instructions
  • checklists
  • template forms and notices
  • frequently asked questions (FAQs)
  • thorough explanation of the regulations.

These manuals are written specifically to assist psychiatric practices with compliance under the HIPAA rules and include useful cross references to other APA privacy resources and guidelines. 

First:  Who Must Comply with HIPAA?  (FAQ from the U.S. Department of Health and Human Services)

APA HIPAA Privacy Rule Manual: A Guide for Your Psychiatric Practice

Both document types are searchable with live links in the Table of Contents.  The Microsoft Word document is large and may take time to download. 

Note for Members: APA username and password required for documents. If you cannot log in or have problems downloading these documents email apa@psych.org with the details, or call APA Customer Service during business hours (888.357.7924).

It's here: APA HIPAA Security Rule Manual

           

Note: APA HIPAA compliance manuals are a membership benefit. They are copyrighted documents. APA members may use them in their private practice without first seeking written permission from APA. Redistribution, resale or reproduction is expressly prohibited without prior written consent. 

               

Relevant Resources on Privacy and Psychiatric Disorders

Message from Secretary of HHS on Permissibility of HIPAA Mental Health Disclosures, Sent in Response to Newtown and Aurora Tragedies 

HHS Office of Civil Rights frequently asked questions on HIPAA and sharing information related to mental health, including communication with a patient's family members

Other HIPAA Resources

American Medical Association HIPAA Toolkit 
HHS Office for Civil Rights (OCR) 
HHS OCR HIPAA Frequently Asked Questions   

Important disclaimer regarding HIPAA and the laws of your state: Many state privacy laws will continue to apply following the compliance date of the HIPAA privacy regulations. You are advised to consult with your state medical society, local chapter of specialty society, legal counsel or advisors familiar with your state’s laws to determine which state laws and regulations will impact: (1) the operation of your practice, and (2) the contents of any form, template document or agreement contained on this page. This page or any materials hosted within are not intended as, and do not constitute, legal or other professional advice.

Note for APA Members:  Something unclear in the Manual?  Send an email with your specific question to hipaa@psych.org.